In an effort to keep up with OSHA’s ever-changing requirements, allow us to shed some light on recent updates to OSHA’s Recordkeeping Rule. Effective January 1st, 2015, the Occupational Safety and Health Administration (OSHA) will require employers to report:
- All work-related fatalities within 8 hours.
- All work-related inpatient hospitalizations, all amputations and all losses of an eye within 24 hours.
Employers will be required to submit these reports to OSHA by:
- Calling OSHA’s free and confidential number at 1-800-321-OSHA (6742).
- Calling your closest Area Office during normal business hours.
- Using the new online form that will soon be available.
The new rule requirement to report fatalities within eight hours stays the same, but requires reporting of hospitalizations (regardless of how many are hospitalized), amputations and any loss of an eye within 24 hours – which used to be 3 days.
“OSHA will now receive crucial reports of fatalities and severe work-related injuries and illnesses that will significantly enhance the agency’s ability to target our resources to save lives and prevent further injury and illness. This new data will enable the agency to identify the workplaces where workers are at the greatest risk and target our compliance assistance and enforcement resources accordingly.”
— Assistant Secretary of Labor for Occupational Safety and Health, Dr. David Michaels
This new requirement came as a part of a new final rule that also updates the list of employers that are partially exempt from OSHA’s Recordkeeping requirements. As a result, many employers that are not currently required to maintain injury and illness records will lose their exempt status and will be expected to create and maintain in their establishments OSHA forms 300, 300A and 301. OSHA will provide compliance assistance by reaching out and making training available to affected employers. Qualifying employers are partially exempt because reporting requirements still apply, even though they are not required to maintain work-related injuries and illness records. Employers qualify for a partial exemption if they:
- Have fewer than 10 employees (unless otherwise directed by OSHA or the Bureau of Labor Statistics); or
- Their establishments are classified as being part of a partially exempt industry.
Under the new final rule, the qualifications for partially exempt employers remain the same, but the list of partially exempt industries has been updated.
As a business owner, these new regulations may seem daunting and overwhelming. You can find more updates on OSHA’s Recordkeeping Rule here, and you can contact Eastern Sates for any other compliance questions or concerns.